WHAT ARE WE VOTING ON?

  • ​ Board of Directors



AGENDA

Time Expectations : We expect the meeting to last for about a half hour, excluding check-in time. Please arrive early to park and check in!

7:00 - 7:05pm - Executive Director Scotty Kober will determine if a Quorum is in attendance (both in person on online) such that votes may be cast. NOTE: a Quorum is required for voting of San Francisco Youth Soccer Board Members

7:05 - 7:10pm - Presentation of  San Francisco Youth Soccer Board Nomination Slate

7:10 - 7:15pm - Floor Nominations for  San Francisco Youth Soccer Board

7:15 - 7:30pm - Voting (in person and online)

7:30 - 8:00pm - SFYS Presentation (Program Overview, Finances, 2019-20 Recap, Upcoming)


8pm - Meeting Adjourned

Proxy Deadlines

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If you appoint one of the San Francisco Youth Soccer staff members (Scotty Kober, Lee Dunne, Barb Yee or David Reardon) to be your proxy, return your completed and signed proxy by 4pm February 25, 2020. 

Preferred delivery is to scan/take a photo of the signed form and email it to info@sfyouthsoccer.com.

Other return options for your printed and signed proxy form is:

Mail or deliver it to SF Youth Soccer, 1434 Taraval, San Francisco, CA 94116

Fax it to SF Youth Soccer at (415) 504-8133

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If you want to appoint someone who is not a San Francisco Youth Soccer staff member, your proxy has two options:

To attend online - and cast your vote electronically, you must send a copy of the validly completed and signed proxy form with the proxy’s email address to info@sfyouthsoccer.com by 1pm February 20, 2020 (the earlier deadline is so the SFYS staff has time to set up and communicate the online process to the Proxy via their email address).

To attend and vote in person, they must bring the validly completed and signed proxy to the meeting on February 27th.

ANNUAL GENERAL MEETING 2020

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THURSDAY, 27 FEB 

7pm IN-PERSON & ONLINE @ SFYS OFFICE


RESULTS

SFYS BOARD ​​NOMINEES


  • SFYS Nomination Slate : Click for Bios
    • Kelly Allison (current President)
    • Brian Bowen (current Vice President)
    • Brett Bonthron (current CFO)
    • Jean Teather (current volunteer)
    • Heather Murdoch (SFYS volunteer, new to Board slate)
    • ​Kipp Kjeldgaard (current volunteer)
    • Vadim Krifuks (current volunteer)

  • Floor Nominations   
    Nominate yourself or someone else for the Board of Directors
    • Print and bring to AGM.
      Note: Only Members may nominate (defined in the current SFYS Bylaws as each current Director and current officer of the leagues and the team manager of each team SFYS registers and insures within the territory).

    • Nominee must attend 2020 AGM in-person.

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THURSDAY, 27 FEB 

7pm IN-PERSON & ONLINE @ SFYS OFFICE


In-Person Attendance


  • Must be checked in by 7pm to establish quorum. Please arrive by 6:45.
  • Can't attend? PROXY YOUR VOTE - either to another parent who can attend or to SFYS Staff, who can vote on your behalf. Proxies MUST vote as designated on the Proxy Form, so your vote will count as intended.
    • Note: The deadline for proxying the online vote has passed, so you must proxy someone who can be in attendance. If you appoint one of the San Francisco Youth Soccer staff members (Scotty Kober, Lee Dunne, Barb Yee or David Reardon) to be your proxy, return your completed and signed proxy by 4pm February 25, 2020Preferred delivery is to scan/take a photo of the signed form and email it to info@sfyouthsoccer.com.



Online Voting Instructions


  • To Watch the meeting you will simply log in to the meeting livestream via GoToMeeting by 7:00pm.
  • To Vote online, you (or your confirmed proxy) will have to login to ElectionRunner for two different votes. For each vote you will receive an email with a link for your unique, personalized ID log-in instructions from Election Runner. You will be able to log in from any internet-connected device.

    • Vote Number 1: Confirm Attendance & Establish Quorum - *Critical* -  This vote is necessary to confirm your attendance. Why? We can’t hold the vote unless we establish a quorum (minimum required per SFYS Bylaws to be in attendance in order for voting to be allowed) between the people physically in attendance AND the people who are online. 
      • You will receive an email from ElectionRunner at 6pm with a link to the quorum vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue "Click Here to Vote" button and you'll be directed to the ballot. The system requires us to have two options. You must check the 1st option (it's in all caps) to check in.

    • Vote Number 2 : Vote for 2020 SF Youth Soccer Board of Directors - This vote will determine the 2020 Board of Directors who will serve a term of approximately one year beginning on March 1, 2020.
      • You will receive an email from ElectionRunner at 7pm with a link to the Board of Directors vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue button "Click Here to Vote" and you'll be directed to the ballot.  
      • Voting opens at 7:15pm on 2/27. The portal will stay open for the duration of the in-person meeting. To learn more about each candidate, click on the "i" to the left of their name and photo and a pop-up window will appear.  
      • If there is a write-in candidate at the meeting, you may add in their name(s) below the 7 candidates on the ballot. Each write-in candidate you vote for reduces the number of candidates on the slate you vote for by one.
      • You can vote for a maximum of 7 candidates, but are not required to make 7 votes.


 



SFYS 2020 AGM
Thu, Feb 27, 2020 6:55 PM - 8:25 PM (PST)

Please join my meeting from your computer, tablet or smartphone.
https://www.gotomeet.me/SFYS/agm-2020

You can also dial in using your phone.
United States: +1 (872) 240-3212

Access Code: 647-296-453Type your paragraph here.

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THURSDAY, 27 FEB 

7pm ONLINE & IN-PERSON @ SFYS OFFICE



FAQ 


This year will be our first online meeting and vote!

More information to come re: details of just how the voting will work. In the meantime ...

  • Make sure your team has declared their unique Team Parent Voting Representative (must be a parent on the team, may only represent one team), because this is the person who will receive the voting instructions and link.
    • How come only a subset of participating teams are listed? 
      Part of being a member of the SF Youth Soccer community is participation in our annual election of volunteer Board Members - or to run for election yourself! Every team and club that participates with us is considered a Member of SF Youth Soccer and welcome to attend the AGM. Those Member Teams which are independent or part of clubs/orgs with fewer than ten teams have a vote to cast. 

    • Need to update your Parent Rep? Email Angela : angela@sfyouthsoccer.com

  • Must we vote online?
    Some years there is new business to discuss or changes to the Bylaws which require in-person attendance and a healthy discussion ... but this is not one of those years. That means we can conduct an online meeting and vote, rather than require folks to come in person to cast a ballot. 

    • We'll still host the meeting in person at 7pm in the SF Youth Soccer Community Room for those that prefer to come in person - but for those that would rather handle their obligation electronically, that will be an option as well. (And, as ever, if one cannot attend in person or online, there will be the ability to proxy another to cast your vote on your behalf.)